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CRDF Logistical Support for NSF Cooperative Activities in Russia
Dear Colleague:
The Arctic Sciences Section of the OPP has partnered with the NSF Geosciences (GEO) Directorate, the NSF International (INT) Office and the CRDF (Civilian Research and Development Foundation) to establish a science liaison office in Moscow. The office will facilitate coordination of research projects between U.S. and Russian scientists, including field work. In order to avoid confusion and to expedite such support, current and potential PIs should contact their NSF Program Manager for information on the office and support provided.
Operating Procedures
Summary
The U.S. Civilian Research and Development Foundation (CRDF) provides on-site logistical support in Russia in support of NSF cooperative activities in the FSU in the Geosciences and in Arctic research. Specifically, CRDF makes available Dr. Marianna Voevodskaya and office facilities in Moscow, in proximity to the offices of the Russian Foundation for Basic Research (RFBR), to facilitate close coordination of cooperative projects sponsored by NSF and RFBR in these fields.
Requesting Services
A. Program Coordination Support
CRDF representative Dr. Marianna Voevodskaya will provide NSF and its grantees with program including but not limited to the following activities
* Interact and monitor activities related to joint projects between RFBR or other
national organizations
* Identify appropriate national, regional, or local officials or organizations responsible
for key aspects of the project
* Determine what actions or decisions are necessary to ensure that a project is fully
coordinated, and make
appropriate recommendations through CRDF/Arlington to NSF
* As instructed, work actively with Russian officials/scientists to ensure that key issues
are addressed to
appropriate bodies. It is the responsibility of the NSF grantees to
obtain all necessary permits, clearances, and
authorizations for NSF supported research projects. The standard
clearance process, using the US Embassy
as appropriate, for NSF proposals will continue to be the
responsibility of NSF and will not be altered. CRDF shall
have no liability, at any time or for any reason to NSF, the
recipients, or to any other entity or person for any loss,
damage or injury.
The procedure for requesting these services is as follows
* NSF will supply CRDF headquarters with a current list of awardees it wishes CRDF (in
care of John Courtney)
to provide service. Changes to the list will be forwarded to CRDF
headquarters in writing.
* NSF will notify their grantees of the services CRDF will provide and the protocol for
requesting services.
* CRDF staff member Dr. Marianna Voevodskaya will make contact with each grantee to ensure
they are clear as
to how she can help them.
* Dr. Voevodskaya will keep a log of all contacts and a summary of discussions with
grantees and will submit a
quarterly report to NSF.
B. On-Site Facilities and Logistics
CRDF makes available its office space and facilities (including computer, Internet
connection, facsimile and photocopy machines) to NSF staff and grantees covered under the
contract between NSF and CRDF traveling in the region. CRDF Moscow staff will also be
available to assist visiting NSF personnel with logistical support for scheduling
meetings, site visits,
etc. Costs associated with transportation, interpreter, hotels, meals, etc. are the
responsibility of the traveler, not CRDF.
The procedure for requesting these services is as follows:
* NSF shall provide a written request for these services to CRDF headquarters (in care
of John Courtney) at least
two weeks prior to the travel to Russia.
* CRDF will provide a written confirm of the services requested as well as communicate
other relevant
information to the requesting party.
* CRDF will provide a report on these activities to NSF as part of its quarterly report
submission to NSF.
C. Financial Management
Through its Grant Assistance Program (GAP), CRDF may assist NSF PIs as needed in transferring research funds and equipment to FSU researchers and tracking their use. To the extent that the need to transfer such resources can be well coordinated and anticipated, CRDF may be able to effect economies of scale and reduce the associated costs. The cost to use this service is 7% of the value of funds or equipment transferred into Russia. The procedure for requesting these services is as follows
* NSF or the grantee requests this service by contacting CRDF (in care of John
Courtney).
* CRDF will forward a grant assistance program application and provide assistance in
completing this form. Upon
completion of this form, CRDF will secure the necessary tax approvals
to ensure it will be treated as a
tax-exempt activity.
* NSF or the grantee will transfer funds to CRDF and then CRDF will make the transfer into
Russia as directed by
the funding party.
Dr. Marianna V. Voevodskaya's contact information:
32a Leninsky prospect, room 603
117334 Moscow V-334, Russia
tel.: (7-095) 938-5151
fax: (7-095) 938-1838
voevodsk@ns.ras.ru (office)
marianna@vpras.ips.ras.ru (home)